WFS: Creating a Retroactive Timesheet Amendment
After a pay period’s approval deadline has passed, timesheets are locked for payroll processing. To ensure proper payment to employees, any time recorded at that point will be processed and paid, regardless of whether it is approved.
Once timesheets are locked, any change or approval becomes an Amendment. Amendments must be entered by a time approver or their designee; employees cannot enter their own amendments.
Use an Amendment to:
add or remove time worked or time taken off
adjust pay codes (e.g., change a Vacation day to a Personal Floating Holiday)
apply late approval if the timesheet was not approved by the deadline
Creating an Amendment
Navigate to an employee’s timesheet.
Using the arrows or calendar in the top left corner, navigate to the pay period you wish to amend. Click the Amend button at the top of the timesheet.
The timesheet will open for editing; enter any changes as necessary. Note: If you are amending the timesheet to apply late approval only, no edits are needed.
Click the Save button at the top of the timesheet.
After entering an amendment, you must approve it:
Navigate to your Approvals screen (Home > Approve Timesheets).
In the drop-down box, select Amended Timesheets Only:
Click the Approve checkbox next to the amended timesheet(s):
Click
at the top of the screen.
When is an Amendment processed?
Assuming an amendment has been approved, it will be processed the week following the day the amendment was entered.
If next week is a regular biweekly pay date, any additional pay owed to the employee will be added to that biweekly check.
If next week is not a regular pay date, the employee will receive any additional pay on that week’s adjustment payroll (typically Thursday).